Location: * San Jose, CA 95125 +1 408 621 1160400 1155 Meridian Ave, Suite 1110, San Jose, CA 95125 Mon - Sat: 9.00 to 19.00
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ACCOUNTING AND BOOKKEPPING SERVICE

Document Management

  • Follow up on documents such as invoices, check stubs, and bank statements via email and calls.
  • Receive, scan, and manage physical and electronic documents. Maintain historical records accurately.
  • Communicate with clients to obtain missing information or documents via email and phone.
  • Prepare spreadsheets or CSV files for importing into accounting software like QuickBooks.
 

Bank Reconciliation

  • Reconcile bank accounts daily, monthly, and quarterly to ensure accuracy.
 

Accounts Payable

  • Enter vendor invoices with detailed item coding.
  • Reconcile vendor accounts and manage payments through electronic methods (ACH) or check printing.
  • Manage credit periods and respond to vendor queries promptly.
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Accounts Receivable

  • Prepare and enter client invoices.
  • Manage account statements and billing systems, including email follow-ups.
  • Perform debtor reconciliations and manage credit periods, collections, pricing, and follow-ups with debtors and clients.

 

Catch-Up and Project Work

  • Handle backlog cleanup, old data migration, software transitions, and document organization.
  • Manage any other project-specific bookkeeping tasks.

 

Month-End Closing

  • Adjust prepaid expenses, accruals, and code expenses correctly.
  • Reconcile bank and credit card statements, resolving any abnormal or manual adjustments (AMAs).
  • Reconcile intra-company and intra-bank transactions.
  • Calculate depreciation and prepare Profit & Loss statements, Balance Sheets, and Cash Flow statements for review.

 

Chart of Accounts & Transaction Management

  • Code and prepare a standardized chart of accounts, including assets, liabilities, revenues, and expenses.
  • Manually match transactions and create rules for recurring entries.
  • Enter adjusting journal entries based on detailed analysis and monthly/quarterly reviews.

 

Bookkeeping & General Ledger

  • Review general ledger balances and clear any AMAs to ensure accuracy.
  • Onboard clients and set up their accounts on QuickBooks or other accounting software.

 

Real-Time Accounting

  • Prepare and issue purchase orders and invoices with item-wise coding.
  • Manage client invoicing, inventory adjustments (discounts, returns, bad debts, debit notes), and system setup.
  • Maintain the chart of accounts, fixed assets, and calculate depreciation.
  • Provide daily reporting of balances, sales, purchases, payments, invoices, expenses, product costing, and job costing setup.

Let’s Ledger, Lead and Win Together!

Simply leave us your contact details, and we will delightfully serve you within 2-3 working days!