Employee Setup and Master Records

• Create and maintain employee profiles and master data in the payroll system.

 

Time Card Posting

• Post daily, weekly, or monthly time cards accurately.

 

Client Communication

• Follow up with clients on time card queries, employee resignations, removals, and new hires via email and phone.

 

Payroll Computation

• Prepare real-time payroll calculations and conduct thorough reviews, including all components such as government taxes and deductions.

 

Paycheck and Pay Stub Processing

• Prepare, print, and issue paychecks and pay stubs to employees promptly.

 

Payroll Compliance Filing

• Manage federal payroll filings including Forms 940 and 941. Handle state payroll form filings and ensure state compliance requirements are met.

 

Payroll Reconciliation

• Reconcile payroll records with the company’s books of accounts to ensure accuracy.

 

W-2 Management

• Prepare, submit, and issue W-2 forms for Social Security, IRS, and employees.

 

Tax Withholding Management

• Review Form W-4s and calculate appropriate tax withholdings from employee wages.

 

EFTPS Setup and Payments

• Set up and manage Electronic Federal Tax Payment System (EFTPS) payments for timely tax deposits.

 

Payroll Software Coordination

• Collaborate with payroll software or external payroll processing companies to ensure seamless operations.