Document Management

• Follow up on documents such as invoices, check stubs, and bank statements via email and calls.

• Receive, scan, and manage physical and electronic documents. Maintain historical records accurately.

• Communicate with clients to obtain missing information or documents via email and phone.

• Prepare spreadsheets or CSV files for importing into accounting software like QuickBooks.

 

Bank Reconciliation

• Reconcile bank accounts daily, monthly, and quarterly to ensure accuracy.

 

Accounts Payable

• Enter vendor invoices with detailed item coding.

• Reconcile vendor accounts and manage payments through electronic methods (ACH) or check printing.

• Manage credit periods and respond to vendor queries promptly.

Accounts Receivable

• Prepare and enter client invoices.

• Manage account statements and billing systems, including email follow-ups.

• Perform debtor reconciliations and manage credit periods, collections, pricing, and follow-ups with debtors and clients.

 

Catch-Up and Project Work

• Handle backlog cleanup, old data migration, software transitions, and document organization.

• Manage any other project-specific bookkeeping tasks.

 

Month-End Closing

• Adjust prepaid expenses, accruals, and code expenses correctly.

• Reconcile bank and credit card statements, resolving any abnormal or manual adjustments (AMAs).

• Reconcile intra-company and intra-bank transactions.

• Calculate depreciation and prepare Profit & Loss statements, Balance Sheets, and Cash Flow statements for review.

 

Chart of Accounts & Transaction Management

• Code and prepare a standardized chart of accounts, including assets, liabilities, revenues, and expenses.

• Manually match transactions and create rules for recurring entries.

• Enter adjusting journal entries based on detailed analysis and monthly/quarterly reviews.

 

Bookkeeping & General Ledger

• Review general ledger balances and clear any AMAs to ensure accuracy.

• Onboard clients and set up their accounts on QuickBooks or other accounting software.

 

Real-Time Accounting

• Prepare and issue purchase orders and invoices with item-wise coding.

• Manage client invoicing, inventory adjustments (discounts, returns, bad debts, debit notes), and system setup.

• Maintain the chart of accounts, fixed assets, and calculate depreciation.

• Provide daily reporting of balances, sales, purchases, payments, invoices, expenses, product costing, and job costing setup.